Module
Purchase Order
Manage purchase orders, supplier quotations, and contractors efficiently - all in one place.
Key Benefits
Why businesses choose REALTIMME for purchase order management
Request for Quotation (RFQ)
Issue a Request for Quotation (RFQ) from 3 different vendors
Purchase Order
Link selected RFQ to purchase order for approval via email
Send to Vendor
Send approved PO to vendor for confirmation of purchase
Complete Feature Set
Complete purchase order workflow from request for quotation to accounts payable
Send RFQ to 3 Different Vendors
Issue a Request for Quotation (RFQ) to up to 3 different vendors simultaneously. Compare quotes and make informed purchasing decisions.
Confirm the Selected Vendor
Review and compare quotes from multiple vendors. Select the best vendor based on price, quality, and terms. All vendor responses are documented in one place.
Link to Purchase Order
Seamlessly link your selected RFQ to create a purchase order. All vendor and quote information is automatically transferred, reducing data entry errors.
Prepare a PO by Linking from Selected RFQ
Create purchase orders directly from approved RFQs. All relevant details including vendor information, items, quantities, and prices are automatically populated.
Send for Approval
Submit purchase orders to authorized approvers for approval via email. Track approval status and receive notifications when approvals are granted or rejected.
Receive Approval
Get instant notifications when authorized approvers approve purchase orders. All approvals are documented with timestamps and approver details for audit trails.
Send Approved PO to Vendor
Forward approved purchase orders to vendors for confirmation. Vendors receive all necessary details including items, quantities, prices, and delivery terms.
Goods and Services Received
Record when goods and services are received from vendors. Track delivery status and match received items against the original purchase order for verification.
Record Vendor Invoice in Accounts Payable
Automatically link vendor invoices to purchase orders. Your finance team has full visibility of all purchases and approvals, making invoice verification seamless and efficient.
Why This Module Matters
Save Time
- Send RFQ to multiple vendors simultaneously
- Auto-populate PO from selected RFQ
- Streamlined approval workflow via email
Reduce Errors
- Built-in validation and approval workflows
- Complete audit trail of all PO activities
- Automatic linking between RFQ, PO, and invoices
Ready to Streamline Your Purchase Orders?
Contact us to learn how REALTIMME can transform your purchase order management